27 S Market Street Plaza P.O. Box 307
Smyrna, DE 19977 Phone: (302) 653-9231

HR Benefits and Payroll Specialist

Job Title: HR Benefits and Payroll Specialist

Salary range: Min Salary: $57,000 FSLA Status - Exempt

Department: Human Resources

Hours: Full Time

Job Description:


This position acts as a liaison between employees and insurance providers to resolve benefits-related problems and ensure effective utilization of plans and positive employee relations. Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers. Under general supervision of the Assistant Town manager, this position assists with classification and compensation analysis, benefit/systems administration, employee records, employee relations and training. 

II.  ESSENTIAL DUTIES AND RESPONSIBILITIES (These essential functions are fundamental, core functions common to this position and are not intended to be an exhaustive list of all job duties.)

  • Implements, interprets, maintains and monitors compliance of Human Resources policies and procedures to ensure compliance with applicable Federal and State regulations
  • Assists in maintaining employee benefits handbook and other HR related forms 
  • Primarily responsible for maintaining ADP software for HR and Payroll functions
  • Maintains up-to-date personnel and benefits records in payroll/HRIS systems
  • Performs audits of documents to ensure proper accounting of funds
  • Process monthly billings from insurance providers\
  • Review billings for accuracy, codes and advances for payment\
  • Provides support in Accounts Payable transactions
  • Calculate and record monthly accruals for payroll; ensure proper coding for payroll
  • Resolve various types of insurance claim issues
  • Assists in the reconciliation of the Town's bank accounts
  • Responsible for organizing and implementing the new hire orientations
  • Administers various employee benefit programs, such as group health, life, dental, disability
  • Calculate and report information required for employees’ pension
  • Administer new hire paperwork, background checks, and physicals in a timely manner
  • Prepares General Ledger adjustments and monthly journal entries
  • May be responsible for evaluating and assessing benefit/compensation needs and trends; recommending and suggesting new benefit or compensation structures or changes to existing plans
  • Performs other related duties as assigned


  • • Knowledge of pertinent federal, state and local laws, codes and regulations
    • Knowledge of office operations, business practices, use of computer and electronic spreadsheet applications
    • Ability to communicate effectively, both orally and in writing
    • Ability to maintain absolute objectivity and confidentiality with all employees and all payroll related data
    • Strong computer knowledge and experience in using software programs related to HR and payroll
    • Strong understanding of Human Resources management principles and practices
    • Must project a professional, helpful image to create a sense of confidence in the public and town employees
    • Ability to present facts and recommendations effectively
    • Ability to interact with the public and other employees pleasantly, with courtesy and patience to foster an effective, efficient, professional workplace


  • Bachelor’s or higher in Accounting, Human Resources or a related field from an accredited four-year college or university
  • A minimum of 4 years of relevant experience in payroll and employee benefit plans
  • Experienced working with federal, state and local payroll functions and administration, including FLSA practices, tax regulations and their underlying principles
  • ADP Payroll, Time & Attendance System experience or another payroll software


  • Valid driver’s license

Special Requirements

Experience working with Municipalities and City governments a plus.

Miscellaneous Information

The Town of Smyrna is an Equal Opportunity Employer.

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